Introduction

Nemawashi (根回し) is a traditional Japanese concept that refers to the informal consensus-building process that takes place before any formal decision is made. It literally means “going around the roots”, a metaphor from gardening where you prepare a tree’s roots before transplanting it — ensuring a smoother, less shocking transition.

What Nemawashi Involves

Private Discussions: Speaking with key stakeholders one-on-one or in small groups before a big meeting or decision. Listening & Adjusting: Understanding concerns, seeking input, and often modifying the plan to align with others’ needs or expectations. Gaining Buy-in: Ensuring people feel heard and are more likely to support the decision when it’s officially presented.

Why It Matters

✅ Strengthens Consensus

People are less likely to resist a decision they helped shape. Prevents surprises or open conflict in meetings.

✅ Reduces Risk

Issues are identified and handled early. You can refine the idea before committing publicly.

✅ Cultural Relevance

In Japan, harmony (wa) and group consensus are valued more than individual boldness or confrontation.

Nemawashi in Practice

Example: Corporate Change Initiative

A manager wants to implement a new software system. Before formally proposing it, they quietly talk to: Department heads Key employees IT and HR They gather concerns, refine the proposal, and ensure general support. Then, when it’s presented in the official meeting, the idea is already understood and largely accepted.

In Modern/Global Contexts

Used in project management, especially in cross-functional or multinational teams. Can seem slow to Westerners, but often avoids conflict later. Related to stakeholder engagement and soft influence techniques